Change Control is was Tedious
Architects & PMs: Stop rework and scope drift in their tracks by rapidly capturing decisions, surfacing contradictions and aligning actions
Extracted by vBrief, verified by you
Stays in sync:
Brief • Tasks & Schedules • Risk Register • Change Logs
52% of rework comes from poor communication & data¹
vBrief was designed from the ground-up to tackle the leading causes of rework for Architects & PMs:
Changes Surfaced Fast
vBrief helps identify issues as soon as they’re filed, before they become a larger problem.
Requirements, Risks, Tasks and Studies stay linked through a single database keeping internal teams aligned.
Connected Project Info
One-Click History
Access all original source files, decision history and team activity in one place with a single click.
No decisions are made without human action. AI accelerates discovery, but you decide what matters.
Human Decision Making
3 Steps to Clarity
1. Import
Use our Outlook connector, or upload PDFs, chats, documents or schedules. Our secure AI surfaces key information ready for you to review with relevant context.
2. Review & Approve
You review and determine what’s important, and vBrief surfaces updates and conflicts. Every decision you make is attributed, version controlled and fully traceable.
3. Deliver
The Live Brief means your team always has the full project history at their fingertips. Our range of live schedules, from risk registers to change logs, utilise your verified decisions.
Security at a glance
No AI Training
All data resides in secure, enterprise EU-resident Microsoft Azure servers¹ , (ISO-27001-certified) with no data sent to the original model developers.
This configuration ensures no customer data is used for model training without explicit permission.
Data Encryption
Advanced AES-256 at rest, TLS 1.3 preferred (TLS 1.2 minimum) & AES-256 in transit and row-level security ensure your data is securely encrypted.
OIDC SSO, MFA supported, project and company-level access controls ensure only the right people have access.
Human-led Systems
Designed with professional liability in mind. All AI suggestions run through the mandatory human-review step. No decisions are made without user confirmation.
Data points carry metadata for each human decision, making each action fully-traceable.
Please contact us for interim security documentation if required.
¹ If you have hosting needs outside the EU, contact us and we can explore options with you.
Core Features
Streamlined Review
AI highlights insights. Humans make the final call
Changes Detected Fast
Flags potential updates, changes or contradictions before they are missed
Verified Live Brief
Your team is always up-to-date. Golden Thread of requirements links to source
Actions in one Place
Actions, risks and key deliverables are all connected, and always within easy reach
Real-time Reports
PDF or Excel schedules, docs and reports on demand, based on your verified information.
Security by Default
OIDC SSO, TLS 1.3 preferred, (TLS 1.2 minimum), AES-256 & row-level security protect data on ISO-27001 certified EU-hosted Microsoft Azure servers
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Stay in control of your project requirements, keeping your team on the same page. vBrief improves your workflow by:
Freeing up design time by spending less effort cataloguing requirements, and producing documents and trackers.
Reducing internal errors by flagging misalignments the moment they appear.
Helping catch rework early by surfacing potential contradictions between requirements.
Knowing exactly what’s next with live task lists tied to each requirement.
Staying ahead of risks thanks to surfacing and tracking stated challenges.
Maintaining an auditable Golden Thread of every decision, fully queryable at any point in the project.
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vBrief helps simplify the complex task of ensuring alignment across multiple consultants. Free up time for better planning and strategy by:
Capturing recent actions and open requirements at a glance.
Surfacing potential contradictions between consultants to help address them early.
Tracking in‑progress studies item‑by‑item without chasing email chains.
Surfacing crucial information while preserving a deep library of project knowledge.
Monitoring emerging risks and mitigation actions in one place.
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We understand your need to balance between providing more efficient and powerful user workflows, while ensuring data, reliability and accountability are all protected. We engineered vBrief to align with all these principles ensuring:
End‑to‑end encryption with row‑level security
SSO with MFA - configurable through your identity provider, organisation-level permissions.
Secure, Enterprise AI – inference runs on EU‑based Microsoft Azure infrastructure with logical tenant-level isolation; data never feeds external model training without explicit written opt-in.
GDPR documentation for personal data activities.
Immutable audit log – every critical decision is user‑verified.
Context‑anchored AI – rapid organisation and discovery always link back to source data.
Project‑level deployment makes targeted trials simple before any firm‑wide rollout.
Currently developing roadmaps to ensure strong compliance response aligned with ISO 27001 principles - please contact for more information.
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We help drive profitability while reducing risk exposure with data-driven insights. Your team is accelerated, without compromising accountability:
Gain instant intelligence on progress, blockers, and trends across projects using advanced human-in-the-loop AI systems.
Reduce rework and delay risk through early conflict detection.
Increase project margin potential via crystal-clear, well‑focused requirements.
Chart a clear PI insurer trail with tamper‑proof decision logs.
Scale effortlessly from a single pilot project to enterprise‑wide adoption.
Secure by design – your teams stay in control and your client data stays safe.
What vBrief means for you:
More than another AI tool:
vBrief solves multiple key challenges in information management that project management tools, autonomous AI agents and AEC requirements managers miss:
| Feature | vBrief | Project Management Tools |
Autonomous AI Agents |
AEC Requirements Managers |
Why it matters |
|---|---|---|---|---|---|
| AI with full Human Control | ✓ Yes | ✕¹ No | ✕ No | ✕¹ No | AI agents' mistakes are easily missed — vBrief ensures review in context, not just output |
| PI Insurer Friendly Audit Trail | ✓ Yes | ✕ No | ✕ No | ✓ Yes | User verification recorded with context, making retracing past decisions simple |
| Complete Workflow | ✓ Yes | ✕ No | ✕² No | ✕ No | Provides maximum usable output from your time, not just one-off results |
| Project-First by Design | ✓ Yes | ✓ Yes | ✕ No | ✓ Yes | Focussed data scope and permissions make scaling easy — start small, scale fast |
| Quick, Flexible Input & Output | ✓ Yes | ✕¹ No | ✕ No | ✕ No | Minimises disruption to your existing workflow |
¹ Manual only — little relevant AI functionality available
² Unreliable — not suitable for professional use
Frequently Asked Questions
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At all times:
We use two of the world’s strongest encryption methods (AES-256 and TLS 1.3 preferred, TLS 1.2 minimum) to protect data in transit or at rest in our database.
We provide SSO for secure user access with MFA supported. Information is accessible only to the users authorised to access it.
Our AI systems are hosted in secure, enterprise EU-based Microsoft Azure instances, away from the companies developing the models, so you can rest assured the data won’t be used for training without your explicit permission.
We can provide full details of how we manage personal data under GDPR law.
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Complex design decisions require professional judgement. Most AI agents that complete nuanced tasks for users are still immature, and have a very high error rate due to hallucinations or major misunderstandings. If the AI makes a mistake, the professional using the system is ultimately liable for any harm that comes from it.
At vBrief, we understand your project communications are mission critical and your professional liability is not to be taken lightly. Our software uses AI where major efficiency gains are possible, while ensuring major checks and decisions lie with the professionals where the legal liability lies.
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vBrief’s AI is contained to key areas of the workflow, accelerating the user but not making decisions on their behalf. Users verify information before it is converted into output by the AI, making it much more traceable. Crucially, it also ensures users can easily review to spot if our AI has missed out any key information, one of the largest potential PI insurance risks when using end-to-end AI applications (commonly known as the omission risk).
Each decision is stored using a tamper‑proof log as a continuous Golden-Thread, helping towards PI‑insurer requirements for traceability and auditability.
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Much like the schedules in popular BIM software, schedules display live data filtered by your latest approvals. The moment you confirm a change, every linked schedule, view, and export reflects it.
Experience vBrief
Our live demo lets you simulate using vBrief, and see how your users respond to the software in action
without exposing any of your client information.